Bulletin November 28, 2013

Bulletin of the
Sackville Rotary Club,
Thursday, NOVEMBER 28, 2013
Gayle Key, President
Editor: Wayne Harper

NEXT WEEK

Thursday, December 5, 2013
Chairperson :  
Greeter:
Introducer:  
Thanker:
Speaker:   Christmas Party  - No Morning Meeting

THIS WEEK
Chairperson:    Sandy
Greeter:   Patricia
Introducer:
Thanker:
Speaker:  AGM & Elections

 Chairperson Sandy brought the meeting to order with the singing of the National Anthem and a prayer of grace. 

VISITING ROTARIANS

None

GUESTS
 
Mitchell Fagen and Jorden Normore

MAKE UPS

Trish had a District meeting.  Ken attended the Port Elgin meeting.  Patricia, Louise Mac, Gayle & Trish had a Youth Committee (RYE) meeting.

BIRTHDAYS

None this coming week.

ANNIVERSARIES

Edna and Peter will be celebrating on the 29^th.

PIN PAL STORIES

None.

50/50 DRAW

Guest Jorden drew Christoph’s ticket.  On his way to $247, he drew the 2 of Spades.  Unfortunately he needed the 9 of Diamonds.  Instead he won $5.

HAPPY DOLLARS

Patricia was mentioning the New Year’s Party @ the Conference Centre……….Wynn was happy that his granddaughter qualified for the Provincial curling zone playoffs in Nova Scotia………..Sandy was happy that Margaret Eaton called from the Times-Transcript to do a story on her jewellery.  She was also happy that the Craft Fair circuit was over for this year.  She will now have some weekends free………..Ove was happy that Josh was on time this morning………Louise Mac. was happy that Mariah will be dancing  in the Nutcracker in Moncton next week.

COMMITTEE REPORTS

Fundraising – JOsh announced that the Rotaract Club’s bake sale was a huge success.

Foundation – Ken announced that the member auction will be held in the New Year.

Youth – Patricia announced that were three candidates for the RYE outbound exchange.  Two were selected and have been emailed.

UPCOMING MEETINGS

The  Executive Committee will meet next Wednesday.  The Projects Committee will meet next Tuesday.

PRESIDENT’S TIME

Neither the President or the Vice President were present, thus no report.

GUEST SPEAKER

Past President Trish presented the Officers for 2014 - 2015.  They are as follows:

President Elect - John  (Will become President on July 1, 2014)

President Nominee – Dianne  (Will become President Elect on July 1, 2014)

Vice President – TBA

Secretary – Marita

Treasurer – Darrell

Past President – Gayle

The 5 Directors and the Sergeant-at-Arms will be presented later on in the year.

Wynn raised the issue of the Christmas party being at night and no morning meeting.  Thus those who cannot attend the evening meeting are penalized attendance wise if it is assumed that the Xmas Party constitutes a meeting and thus is mandatory.  The issue was tabled to next weeks Executive meeting who will decide if the meeting is mandatory.

Josh split the members up by tables who took time to de-construct the auction and to come up with issues or improvements ideas for next year.  Issues/ideas raised were as follows:

·         There was not enough space to properly display the items.  This would worsen if a silent auction was added.  This problem was caused by the Legion not letting us to set up in the larger area.  ACTION -  As the customer, we will set up the room the way we want to accommodate our needs.  Alternately, we could move the event to the Civic Center.

·         Raising more money.  ACTION – Include a silent auction.

·         PA system was not perfect.  This was a borrowed single speaker system.  ACTION - The Club is in the process of buying its own multi-speaker system with more power.

·         Gift Certificates were difficult to find at the conclusion of the evening.  ACTION – Once sold, the gift certificates will go with the paperwork to the bidder’s box.

·         Two Cashiers were not enough at the end of the evening.  ACTION – Establish another cashier for CASH Only purchases.

·         Most items did not sell for more than the MSRP.  ACTION – For those buyers who do pay more than the MSRP, they would receive a ballot for a separate draw at the end of the evening.

·         Many people were just not bidding on items.  ACTION – Identify people within the community who typically have bought many items at other auctions (People with deep pockets).  Encourage them to attend the event.

·         Most of the donors did not attend.  ACTION – Have tickets ready at the outset of the donor solicitation visits.

·         There were other events on the same evening (in particular a hockey/football auction).  ACTION – Establish the date early and insure it is published in the Town calendar.

·         The dinner was delicious.

·         Miscellaneous Suggestions

Ø  Consider not having a dinner – just nibblies only.  The evening is then free for all to attend.

Ø  November is a busy month for Rotary.  Consider another time or move the other events earlier.

Ø  List the MSRP for each item.

Ø  Combine our auction with the Rotary Club of Amherst.

UPCOMING WEEKS
Thursday, December 12, 2013 
Chairperson :
Greeter:
Introducer:  
Thanker: 
Speaker:  Ken Draper - Foundation